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Administrative Assistant / Receptionist

Apex Life Sciences is seeking a Receptionist in the Pittsburgh, PA area.  This individual may interact with the following laboratories/ departments:  Inorganic/Organic Chemistry, Technical Consulting, Litigation Services, Materials/Environmental, TEM, Optical, XRD/XRF, Construction Materials, Forensics, Pharmaceutical/ Biomedical, IT, Quality Assurance, Accounting, Human Resources, Executive Office.

Position Summary:  The receptionist position is responsible for operating the Company multi-line telephone system during regular business hours (8 a.m. to 5 p.m. weekdays) and performing various clerical and related tasks such as coordinating mail pick-up and delivery.

Significant Responsibilities & Accountabilities:   

  • Professionally manage multi-line phone system; administer all incoming calls and paging of Company personnel, ensure phone calls are redirected accordingly
  • Greet visitors in a professional, hospitable and courteous manner
  • Provide callers with information such as Company addresses, directions to headquarters, fax numbers, website information and other related information
  • Receives, sorts and forwards incoming mail and processes outgoing mail
  • Coordinates the pick-up and delivery of express mail services
  • Processes and redirects all incoming test samples and supplies
  • Secures hotel and airline reservations for corporate travelers
  • Maintain daily calendar, vacation and conference room schedules
  • Maintain regular inter-office shipments with satellite offices
  • May also assist with other related clerical duties as needed

Minimum Qualifications Required:  To perform this job successfully, an individual must have appropriate education, experience, and professional registrations.  Following is a list of required qualifications:

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