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Recruiting Specialist

Job Description

Apex Life Sciences is recruiting for a Recruiting Specialist opportunity with a scientific company in the Pittsburgh area.     


  • Provide administrative & operational support to team of Recruiters in support of the full life cycle recruiting process. 
  • Maintain confidential information through the organization’s applicant tracking system and human capital management people system. 
  • Assist with drafting and sending of candidate related correspondence, including but not limited to interview confirmations. 
  • Assist Recruiters by completing various activities that may include scheduling of candidate in-office interviews, and updating and maintaining all appropriate actions in accordance with established firm standards in the applicant tracking system. 
  • Assisting in scheduling of candidate travel, training, team meetings, invoice processing and other tasks as necessary. 
  • Collects and compiles data as requested from a variety of sources and prepares appropriate reports for analysis. 
  • Initiates pre-hire background and sanction checks and reviews results, ensuring consistent communication of clearances and flagging results to ensure all new hires begin work with a clear result. 
  • Based on past experiences and knowledge learned in role, identify opportunities for process or systems improvement, or for greater efficiency within the team/function. Contribution to overall enhancement of process as it relates to candidate experience and other duties as assigned. 

Basic Qualifications: 

  • Bachelor's degree 
  • 2 years of professional experience 
  • Proficiency with MS Office 

Preferred Qualifications:

  • Experience initiating, planning, and conducting multiple projects successfully. 
  • Experience working across a highly matrixed, multi-location organization. 
  • Ability to work autonomously and exhibit a professional demeanor to internal and external clients 
  • Strong organizational and time management skills; a high attention to detail 
  • Ability to apply appropriate judgment with confidential or private information

Start Time: 8:00 AM
Hours: 8:00am to 5:00pm



Phone #: 412-321-1143

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